Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
December 14, 2009
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the McMillen Ice Arena, McMillen Park, Abbott Street, Fort Wayne, Indiana on Monday, December 14, 2009 beginning at 6:36 p.m., pursuant to notice duly given.
Present: Chris Shoppell Charley Hire Ted Scholten Andrew Achenbach
Angie Gottschalk Coleen Houlihan Randy Kwapis Dawn Cummings-Keesler
Rick Wynn Kevin Wagner Mike Swartz Roy Davis
Mitzi Toepfer Matt Robison Bob Kohlmeyer Matt Robison
Julie Roach Greg Chess Terry Reincke
Absent: Rusty Richardson Chuck Reddinger Colin Chaulk
As a quorum was present Kevin Wagner, called the meeting to order.
PUBLIC COMMENT
None scheduled.
REGULAR MEETING
MINUTES
A motion to approve the November, 2009 minutes was made by Greg Chess, seconded by Mike Swartz, motion approved.
TREASURER
Terry Reincke provided a copy of a Treasurer’s Report dated December 14, 2009. Open discussion about Suit Up for Hockey monies and how they are to be allocated. Question brought up about $10.00 FWYH fee that was to be collected by Can-Lan. This will be addressed with Belinda at a meeting later this week. Open discussion about billing cycles from Can-Lan and how this will handled moving forward. A motion to approve the Treasurer’s Report was made by Roy Davis, seconded by Greg Chess, motion approved.
COMMITTEE REPORTS
PRESIDENT
Kevin Wagner discussed meeting with Belinda that took place a week ago. Open discussion about practice contract, current game ice contracts. He passed on the sentiments from Belinda that CanLan is here to run a business. They are here to sell ice and make money. If we don’t buy the ice, they will sell to other vendors. They want a contract so it will lock us into specific dates.
Ice purchased outside the contract (spot ice) is what we need to decide how the teams will pay for the ice. It may mean that the managers/treasurers/schedulers needing to pay if they add additional ice outside of contracts mentioned above. If ice is not contracted early on, we may lose out on ice.
Open discussion about practice contracts, current game ice contracts and spot ice contracts for remaining season starting in 2010.
Kevin also explained that Belinda would offer a 5% discount to FWYH if they purchase ice in bulk.
Kevin asked the Board to approve and pay for the Bantam A fees for Silver Sticks advancing fee for International Finals. A motion to approve paying the fee was made by Ted Scholten, seconded by Greg Chess, motion approved.
Kevin Wagner is heading the State Advancing Tournament Committee and the committee is Coleen Houlihan, Chuck Reddinger, Julie Roach, Kevin Wagner, Mitzi Toepfer, Roy Davis and Angie Gottschalk.
VICE PRESIDENT
Nothing to report.
HOUSE LEAGUE
Nothing to report.
PARKS DEPARTMENT
Nothing to report.
TRAVEL
Mike Swartz reported that a player asked to be released from Bantam AA. He is looking to play on another Bantam team. Bob Kohlmeyer reviewed the by-laws and Player/Parent Agreement with the Board. A motion to allow the release of the Bantam AA player from his obligation to the team and have subsequent re-rostering to another Bantam team was made by Julie Roach and seconded by Randy Kwapis, motion approved. A supplemental tryout will be needed for this tryout.
Mike Swartz discussed the ADM (American Development Model) program that is being put in place through USA Hockey. The affiliates (Mid-Am Hockey) has been asked to buy into the program. This limits the number of travel games that can be played and there is no Mite Hockey. Kevin authorized Mike Swartz to schedule the ice and have the program presented to our group.
Bob Kohlmeyer said there is some interest in Squirt Select hockey. Kevin Wagner said if there is a qualified coach and qualified players, a team can be formed.
Bob Kohlmeyer said that there is some discussion about having another Mite Select practice team that will not be a travel team, but it would have additional practice ice and cross ice games on the weekend.
A motion to have the board pay for socks for the select teams was made by Bob Kohlmeyer and seconded by Mike Swartz, motion approved. Managers are to be notified their socks will be paid for this year.
MARKETING & PUBLIC RELATIONS
Nothing to report.
COACHING
Mike Swartz presented names that are being submitted to coach at the select level. A motion to approve Greg Ault as an Assistant Coach was made by Randy Kwapis, seconded by Andy Achenbach, motion approved.
A motion to approve Bob Kohlmeyer and Jeff Fitzgerald to coach Mite Select and PeeWee Select as Head Coaches was made by Roy Davis, seconded by Rick Wynn, motion approved.
DISCIPLINE
Nothing to report.
REFEREE
Nothing to report.
BYLAWS
Nothing to report.
LONG RANGE PLANNING
Nothing to report.
NOMINATING
Julie Roach asked if there is any interest from any members to get involved in the board for 2010-2011 season to please get with her.
ICE SCHEDULING
Charley Hire reported that we will be at the MAC through the end of January. Practices and games will tentatively start in February at the new rink. There is a meeting with Belinda, Charley, Rick and Kevin next week and more information will be presented to the board in January regarding this meeting.
A motion to have Kevin Wagner sign a contract for ice already committed to by teams not to exceed $50,000.00 was made by Bob Kohlmeyer, seconded by Julie Roach, motion approved.
REGISTRAR
Roy Davis reported that 2010 season will start September 1, 2010. USA Hockey has made this change and we are reverting back to old dates.
INTERNET SERVICES
Coleen Houlihan said she has the Front Page program now loaded on her computer. Kevin Zion is helping Coleen with the updates. He will continue to help her with updates moving forward.
ACE COORDINATOR/RISK MANAGEMENT
Ted Scholten reported that Bob Kohlmeyer did a Beta test for his son to get baseline for his son. A motion to have the link for the baseline testing be put on the website was made by Ted Scholten, seconded by Roy Davis, motion approved.
IP
Matt Robison reported that players are staying in IP too long. Can Lan wants the players to go out of IP sooner. Can Lan wants players out in two years. Matt feels a strong group of players will come out in the future.
ACE CLINICS
Nothing to discuss.
SILVER STICK
Greg Chess reported that a profit of $9,000.00 to $10,000.00 will be made from the 2009 Tournament.
GIRLS HOCKEY
Dawn Cummings Keelser asked if discussion can be done with Travel Coaches who have girls on their team to release them to play games with the Girl’s Hockey Team. Mike Swartz will have this discussion with the coaches.
SLED HOCKEY
Andrew Achenbach reported that more Adult Teams will be coming to the Bob Chase Frostbite Tournament in February over Valentines Day. Andrew went to festivities to South Bend, Indiana and a group skated between periods at a Notre Dame game on sleds. Randy Kwapis’ son was pictured in Sports Illustrated website. Monies were given to the teams who participated to purchase an additional sled.
UNFINISHED BUSINESS
Ice Contracts. Successor planning. Consideration of no play-ups being granted for the 2010-2011 season. Website/Internet Hosting. Sled Hockey support payment. State tournament committee. Make up of coaching committee.
NEW BUSINESS
NEXT MEETING: MONDAY, JANUARY 11, 2010 AT 6:00 P.M.
FUTURE MEETING DATES: MONDAY, FEBRUARY 8, 2010 AT 6:00 P.M.
MONDAY, MARCH 8, 2010 AT 6:00 P.M.
MONDAY, APRIL 12, 2010 AT 6:00 P.M.
There being no further business, Greg Chess, made a motion to adjourn the meeting, Mike Swartz, seconded, meeting adjourned at 8:44 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary