Fort Wayne Youth Hockey, Inc. Board of Directors Meeting September 14, 2009 A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the McMillen Ice Arena, McMillen Park, Abbott Street, Fort Wayne, Indiana on Monday, September 14, 2009 beginning at 6:07 p.m., pursuant to notice duly given. Present: Rusty Richardson Terry Reincke Charley Hire Andrew Achenbach Angie Gottschalk Coleen Houlihan Bob Kohlmeyer Rick Wynn Greg Chess Randy Chin Mitzi Toepfer Chuck Reddinger Colin Chaulk Absent: Randy Kwapis Kevin Wagner Roy Davis Julie Roach Ted Scholten Dawn Cummings-Keesler Mike Swartz Chris Shoppell As a quorum was present Rick Wynn, called the meeting to order. PUBLIC COMMENT Van Reed and Matt Robison were invited to the board meeting to observe the meeting to gain a greater understanding of how the board operated. Andrew Achenbach with Turnstone was also in attendance on behalf of Turnstone. Rick Wynn would like to appoint Matt Robison as the IP Coordinator to the board. A motion to approve Matt Robison as IP Coordinator was made by Rick Wynn, seconded by Greg Chess. Final appointment to be ratified by the President at the October meeting. REGULAR MEETING MINUTES A motion to approve the August 10, 2009 minutes was made by Greg Chess, seconded by Rick Wynn, motion approved. TREASURER Terry Reincke provided a copy of a Treasurer’s Report dated September 14, 2009. A motion to approve the Treasurer’s Report was made by Greg Chess, seconded by Rusty Richardson, motion approved. Ice billings are going well with Charley Hire. First and Fifteenth are billing dates to the teams by Canlan. Terry is submitting one bill on the 15th of the month for the entire month to pay at a net and ten days. Terry is going to receive all information on membership fees from Roy Davis and will bill each teams for the $10.00 per person FWYH fees. COMMITTEE REPORTS PRESIDENT Nothing to report. VICE PRESIDENT Nothing to report. HOUSE LEAGUE Colin Chaulk reported on behalf of House League. He advised that in House League he is working with Shawn and he is working with Matt and Mike for IP. There were no other choices for times for house league so the practices and games had to be Saturday and Sunday mornings. Colin said there may be some changes after the first session depending on how well the times are received and attended. He thought he would present times of mid week practices/games for house so the weekends were free for players. Bob Kohlmeyer offered some comments on feeling the numbers are low for house participation due to it being on weekends. Colin asked for input from the board on their feelings about house league. Colin is going to send a note to the Select coaches and see if there is any interest in anyone coaching at the Select level. An application needs to be completed and turned in to Mike Swartz if they are interested in coaching. PARKS DEPARTMENT Nothing to report. TRAVEL Rusty Richardson reported that the Managers met on August 27, 2009. Background checks need to be done for Managers and Treasurers. Rusty advised that he presented the Promissory Note to the managers at the August meeting and everyone understood that it was to be used and contact Rusty if there are any questions. Next meeting is September 24, 2009 at 7:00 p.m. MARKETING & PUBLIC RELATIONS Coleen Houlihan reported that she met with Kevin Zion last week about the FWYH Website. She received information on the website. Greg Chess is working with Kevin Zion to obtain further information. Terry Reincke makes a motion to purchase FrontPage for up to $350.00 if a legal copy is not available for use, seconded by Randy Kwapis, motion approved. Coleen Houlihan presented a copy of the Pizza Hut coupons for the Board to see their contribution of the printing of these cards for all teams. The Komets gave Chuck Reddinger 6 nights for raffles and they are all on Wednesday nights. Two additional Friday nights were obtained as well. A total of 8 raffle nights are available. Bantam teams will be sharing in the raffle nights. COACHING Mike Swartz was not able to make the meeting today. He asked that Greg Chess and Kevin Wagner be approved as Bantam AA assistant coaches. A motion to approve Greg Chess and Kevin Wagner as Assistant Coaches was made by Bob Kohlmeyer, seconded by Rusty Richardson, motion approved. He also wanted to remind all coaches who attended any coaches clinics to please submit their receipts and copies of their coaches card to him for approval to submit to Terry for refund. Monday, October 5, 2009 at 6:30 p.m., is the next Coaches Meeting. DISCIPLINE Nothing to report. REFEREE Randy Chin reported for Chris Shoppell that there were 20 participants at the Level 1 and Level 2 clinics in September at the MAC. BYLAWS Nothing to report. LONG RANGE PLANNING Nothing to report. NOMINATING Nothing to report. REGISTRAR Angie Gottschalk reported for Roy Davis the following items: 1. Everyone needs to make sure that there are not unauthorized personnel on the ice. If you are not on the roster, you are not on the ice. 2. Coaches must have helmets on. 3. He will be receiving a list from Ted Scholten on the background check expirations, etc. 4. Team Managers are doing a great job getting rosters done and to him. 5. All Treasurers need to have a background check done as well. 6. He will turn in membership numbers to Terry later this week. 7. The high school program wants a list of all Bantam players and he wants authorization from the board to give them this information. INTERNET SERVICES Coleen Houlihan met with Kevin Zion with will obtain information on web providers and share the information at the next board meeting. ACE COORDINATOR/RISK MANAGEMENT Nothing to report. ACE CLINICS Nothing to report. SILVER STICK Greg Chess reported that he is receiving a lot of calls and a lot of emails from teams about our tournament. He does not have a lot of registered teams. October 10, 2009 is the deadline for registration. Mites, Bantams & Midgets November 6-8 Squirts and PeeWees are November 13-15 GIRLS HOCKEY Nothing to report. SLED HOCKEY Chuck Reddinger reported that Andrew Achenbach will be stepping in as a Manager for the sled team. Andrew will be attending the monthly managers meeting and board meeting on behalf of Turnstone. Andrew will schedule ice with Charley. They will order their clothing with the Komets and work with FWYH in all areas under our umbrella. UNFINISHED BUSINESS Successor planning. Consideration of no play-ups being granted for the 2010-2011 season. Website/Internet Hosting. NEW BUSINESS Mitzi reported that the state tournament will be held in Fort Wayne, IN. If there is not something confirmed that there are two ice surfaces available for the state tournament, the tournament will have to be moved. A Tournament Director and a committee will be put together. Sunday, October 11 is the select meeting in Carmel for scheduling. Make-up of Coaching Committee. Open discussion about the new jerseys. Open discussion about the Select program tryouts. NEXT MEETING: MONDAY, OCTOBER 12, 2009 AT 6:00 P.M. FUTURE MEETING DATES: MONDAY, NOVEMBER 9, 2009 AT 6:00 P.M. MONDAY, DECEMBER 14, 2009 AT 6:00 P.M. (Holiday Dinner) There being no further business, Greg Chess, made a motion to adjourn the meeting, Rusty Richardson, seconded, meeting adjourned at 7:51 p.m. Respectfully submitted, Angie Gottschalk Recording Secretary
Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
September 14, 2009
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the McMillen Ice Arena, McMillen Park, Abbott Street, Fort Wayne, Indiana on Monday, September 14, 2009 beginning at 6:07 p.m., pursuant to notice duly given.
Present: Rusty Richardson Terry Reincke Charley Hire Andrew Achenbach
Angie Gottschalk Coleen Houlihan Bob Kohlmeyer
Rick Wynn Greg Chess Randy Chin
Mitzi Toepfer Chuck Reddinger Colin Chaulk
Absent: Randy Kwapis Kevin Wagner Roy Davis Julie Roach
Ted Scholten Dawn Cummings-Keesler Mike Swartz Chris Shoppell
As a quorum was present Rick Wynn, called the meeting to order.
PUBLIC COMMENT
Van Reed and Matt Robison were invited to the board meeting to observe the meeting to gain a greater understanding of how the board operated.
Andrew Achenbach with Turnstone was also in attendance on behalf of Turnstone.
Rick Wynn would like to appoint Matt Robison as the IP Coordinator to the board. A motion to approve Matt Robison as IP Coordinator was made by Rick Wynn, seconded by Greg Chess. Final appointment to be ratified by the President at the October meeting.
REGULAR MEETING
MINUTES
A motion to approve the August 10, 2009 minutes was made by Greg Chess, seconded by Rick Wynn, motion approved.
TREASURER
Terry Reincke provided a copy of a Treasurer’s Report dated September 14, 2009. A motion to approve the Treasurer’s Report was made by Greg Chess, seconded by Rusty Richardson, motion approved. Ice billings are going well with Charley Hire. First and Fifteenth are billing dates to the teams by Canlan. Terry is submitting one bill on the 15th of the month for the entire month to pay at a net and ten days.
Terry is going to receive all information on membership fees from Roy Davis and will bill each teams for the $10.00 per person FWYH fees.
COMMITTEE REPORTS
PRESIDENT
Nothing to report.
VICE PRESIDENT
HOUSE LEAGUE
Colin Chaulk reported on behalf of House League. He advised that in House League he is working with Shawn and he is working with Matt and Mike for IP. There were no other choices for times for house league so the practices and games had to be Saturday and Sunday mornings. Colin said there may be some changes after the first session depending on how well the times are received and attended. He thought he would present times of mid week practices/games for house so the weekends were free for players. Bob Kohlmeyer offered some comments on feeling the numbers are low for house participation due to it being on weekends. Colin asked for input from the board on their feelings about house league. Colin is going to send a note to the Select coaches and see if there is any interest in anyone coaching at the Select level. An application needs to be completed and turned in to Mike Swartz if they are interested in coaching.
PARKS DEPARTMENT
TRAVEL
Rusty Richardson reported that the Managers met on August 27, 2009. Background checks need to be done for Managers and Treasurers. Rusty advised that he presented the Promissory Note to the managers at the August meeting and everyone understood that it was to be used and contact Rusty if there are any questions. Next meeting is September 24, 2009 at 7:00 p.m.
MARKETING & PUBLIC RELATIONS
Coleen Houlihan reported that she met with Kevin Zion last week about the FWYH Website. She received information on the website. Greg Chess is working with Kevin Zion to obtain further information. Terry Reincke makes a motion to purchase FrontPage for up to $350.00 if a legal copy is not available for use, seconded by Randy Kwapis, motion approved.
Coleen Houlihan presented a copy of the Pizza Hut coupons for the Board to see their contribution of the printing of these cards for all teams.
The Komets gave Chuck Reddinger 6 nights for raffles and they are all on Wednesday nights. Two additional Friday nights were obtained as well. A total of 8 raffle nights are available. Bantam teams will be sharing in the raffle nights.
COACHING
Mike Swartz was not able to make the meeting today. He asked that Greg Chess and Kevin Wagner be approved as Bantam AA assistant coaches. A motion to approve Greg Chess and Kevin Wagner as Assistant Coaches was made by Bob Kohlmeyer, seconded by Rusty Richardson, motion approved. He also wanted to remind all coaches who attended any coaches clinics to please submit their receipts and copies of their coaches card to him for approval to submit to Terry for refund.
Monday, October 5, 2009 at 6:30 p.m., is the next Coaches Meeting.
DISCIPLINE
REFEREE
Randy Chin reported for Chris Shoppell that there were 20 participants at the Level 1 and Level 2 clinics in September at the MAC.
BYLAWS
LONG RANGE PLANNING
NOMINATING
REGISTRAR
Angie Gottschalk reported for Roy Davis the following items:
1. Everyone needs to make sure that there are not unauthorized personnel on the ice. If you are not on the roster, you are not on the ice.
2. Coaches must have helmets on.
3. He will be receiving a list from Ted Scholten on the background check expirations, etc.
4. Team Managers are doing a great job getting rosters done and to him.
5. All Treasurers need to have a background check done as well.
6. He will turn in membership numbers to Terry later this week.
7. The high school program wants a list of all Bantam players and he wants authorization from the board to give them this information.
INTERNET SERVICES
Coleen Houlihan met with Kevin Zion with will obtain information on web providers and share the information at the next board meeting.
ACE COORDINATOR/RISK MANAGEMENT
ACE CLINICS
SILVER STICK
Greg Chess reported that he is receiving a lot of calls and a lot of emails from teams about our tournament. He does not have a lot of registered teams. October 10, 2009 is the deadline for registration.
Mites, Bantams & Midgets November 6-8
Squirts and PeeWees are November 13-15
GIRLS HOCKEY
SLED HOCKEY
Chuck Reddinger reported that Andrew Achenbach will be stepping in as a Manager for the sled team. Andrew will be attending the monthly managers meeting and board meeting on behalf of Turnstone. Andrew will schedule ice with Charley. They will order their clothing with the Komets and work with FWYH in all areas under our umbrella.
UNFINISHED BUSINESS
Successor planning. Consideration of no play-ups being granted for the 2010-2011 season. Website/Internet Hosting.
NEW BUSINESS
Mitzi reported that the state tournament will be held in Fort Wayne, IN. If there is not something confirmed that there are two ice surfaces available for the state tournament, the tournament will have to be moved. A Tournament Director and a committee will be put together.
Sunday, October 11 is the select meeting in Carmel for scheduling.
Make-up of Coaching Committee.
Open discussion about the new jerseys. Open discussion about the Select program tryouts.
NEXT MEETING: MONDAY, OCTOBER 12, 2009 AT 6:00 P.M.
FUTURE MEETING DATES: MONDAY, NOVEMBER 9, 2009 AT 6:00 P.M.
MONDAY, DECEMBER 14, 2009 AT 6:00 P.M. (Holiday Dinner)
There being no further business, Greg Chess, made a motion to adjourn the meeting, Rusty Richardson, seconded, meeting adjourned at 7:51 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary