Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
July 12, 2010
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at Turnstone, Fort Wayne, Indiana on Monday, July 12, 2010 beginning at 6:32 p.m., pursuant to notice duly given.
Present: *Angie Gottschalk *Coleen Houlihan *Greg Chess
*Rusty Richardson *Chris Shoppell *Mike Swartz Mitzi Toepfer
*Rick Wynn Randy Kwapis *Roy Davis
*Bob Kohlmeyer Andrew Achenbach *Bill Bailey
*Dawn Cummings-Keesler *Ted Scholten
Absent: Canlan Rep *Charley Hire *Matt Brzozowski
Chuck Reddinger Matt Robison *Deanna Fisher
*Voting Member
As a quorum was present Rick Wynn, called the meeting to order.
PUBLIC COMMENT
Derek Ray appeared in front of the board. He wanted to discuss the jerseys and early tryouts.
REGULAR MEETING
MINUTES
A motion to approve the June 14, 2010 minutes was made by Greg Chess, seconded by Rusty Richardson, motion approved.
TREASURER
Coleen Houlihan provided a copy of the Treasurer’s Report dated July 12, 2010 prepared by Coleen Houlihan. A motion to approve the Treasurer’s Report was made by Greg Chess, seconded by Rusty Richardson, motion approved. The IRS #990 Board Questionnaire needs to be completed by each board member and submitted back to Coleen prior to July 31, 2010. A motion to have our taxes done by Leonard J. Andorfer CPA Firm for $450.00 was made by Greg Chess, seconded by Andrew Achenbach, motion approved.
COMMITTEE REPORTS
PRESIDENT
Open discussion about jerseys being passed out early and the need for it in the future. Rick asked that the board support each other and not work against each other. Discussion about who is in charge of the jerseys. Mitzi will be handling jerseys for the board and any issues with jerseys are to be addressed through her.
Rick congratulated Roy Davis as being named the Vice President of Mid-Am. One of the main topics to come out of the Mid-Am meeting, is that there cannot be one-on-one dealings with a coach and player. Always have an Assistant Coach present. Another recommendation from Mid-am is that they want two adults in the locker room at all times with the players. ADM model will be in place next year with 2011-2012 season. Open discussion about the ADM model and making it mandatory in Fort Wayne.
VICE PRESIDENT
Nothing to report.
TRAVEL
Rusty Richardson has agreed to stay on board until a replacement director is found for his position as Travel Director.
MARKETING & PUBLIC RELATIONS
COACHING/PLAYER DEVELOPMENT
Open discussion about PeeWee B coach. A motion to approve Kent Freeby as the Head Coach of the PeeWee B team was made by Bill Bailey, seconded by Andrew Achenbach. The Midget travel team is having another supplemental tryout this Saturday the 17th. Mike is working with the midget team and Canlan to have the 5th showcase in Fort Wayne in February, 2011. Open discussion about jerseys for the midget team. Our current by laws state the FWYH issues the jerseys and owns them. If there is to be a change to this procedure, it has to be changed in the by-laws however, the current bylaw cannot be changed until the annual general meeting next year and would first have to be approved by the FWYH membership prior to any changes taking place. A motion to allow the Midget team to wear jerseys that would be donated to FWYH with certified Komet logos was made by Bill Bailey, seconded by Ted Scholten. The donated jerseys would remain the property of FWYH.
REFEREE
Chris Shoppell reported that roughly $1,000.00 was raised for the Roy Chin scholarship fund. They had 24 teams participate. Chris said he assumes fees will be the same for 2010-2011 season for referees.
BYLAWS
LONG RANGE PLANNING
NOMINATING
ICE SCHEDULING
Bob Kohlmeyer reported that he is working on the practice schedule. He hopes to accommodate most teams requests for their preferred practice times. The U16 team will get 4:50 and 5:00 p.m., time slots. He advised that he has the new revisions. There are consistent times after first two weeks. He wants confirmation that all teams are set (PW B) and then he will slide the teams into their slots. The Teams will be given their practice times in August or sooner if he is able to get everything complete.
Bob said that he has a proposed contract from Belinda. There is a little extra ice in the contract and we may need to eliminate some ice. The main contract is 16 hours of ice starting the week of August 30 to February 25, 2011. Open discussion about the ice slots allocated to us by Canlan.
REGISTRAR
Roy Davis reported that effective July 31 he will not be the Mid-Am Registrar. A lady from Bloomington may be the new one. He will still be the FWYH Registrar, but not the Mid-Am Registrar since he is the new Vice President. Only 30 players/coaches have registered. He will have his stamp until July 31. All rosters will not be done in Fort Wayne any longer. Rosters will take at least 24 hours versus immediately.
INTERNET SERVICES
Coleen Houlihan reported that Teri Freeby will be taking over as the webmaster of the FWYH website. President, Vice President, Secretary, Treasurer, Discipline, Travel Director (phone number), Coaching Director (use his own), Registrar (use his own), By-laws, Silver Sticks and Referees will have FWYH emails.
DISCIPLINE/RISK MANAGEMENT
A motion that the following actions will be in effect if there is a non-rostered person on the ice with a FWYH team during practices, scrimmages, or any on ice team activities:
1st incident is a written warning to the Head Coach
2nd incident is a five game suspension to the Head Coach
3rd incident is an indefinite suspension until he/she appears at the Discipline Hearing for the Head Coach
was made by Greg Chess and seconded by Rusty Richardson.
HOUSE/IP
ACE CLINICS
SILVER STICK
Greg Chess reported that Fort Wayne was re-sanctioned in the A and B divisions as well as sled division for Silver Sticks.
GIRLS HOCKEY
Dawn reported that tryouts are this Saturday from 3-4:30 p.m. Fees for the girls tryouts are to be reduced to $40.00 because of the reduced amount of ice needed for the tryout.
SLED HOCKEY
Randy Kwapis advised that they received sanctioning for Sled Silver Sticks. The group is submitting a bid for either 2012 or 2013 USA Hockey National Disabled Festival. Chuck Reddinger asked for the Board’s support to bid for the Festival.
Fort Wayne will be the only organization within the United States and Canada to host the International Silver Sticks for Sled. The tournament is called The Finals so Regional’s can start developing within the States and Canada. Bob Chase will be combining with Silver Sticks. The youth portion is the International Hockey Finals for Silver Sticks and the adult portion is the Bob Chase Tournament.
Lots of questions up in the air about League play.
CANLAN ICE SPORTS
UNFINISHED BUSINESS
Ice Contracts. Successor planning. Select program. Storage. Suit-up for hockey inventory. Fort Wayne Youth Hockey Board for posting. By-law updates.
NEW BUSINESS
Jersey inventory;
NEXT MEETING: MONDAY AUGUST 9, 2010 AT 6:30 P.M.
FUTURE MEETING DATES: MONDAY, AUGUST 9, 2010 AT 6:30 P.M.
MONDAY, SEPTEMBER 13, 2010 AT 6:30 P.M.
MONDAY, OCTOBER 11, 2010 AT 6:30 P.M.
MONDAY, NOVEMBER 8, 2010 AT 6:30 P.M.
MONDAY, DECEMBER 13, 2010 AT 6:30 P.M.
There being no further business, Roy Davis, made a motion to adjourn the meeting, Mike Swartz, seconded, meeting adjourned at 9:52 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary