Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
May 24, 2010
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the Canlan Ice Arena, Fort Wayne, Indiana on Monday, May 24, 2010 beginning at 6:47 p.m., pursuant to notice duly given.
Present: Ted Scholten Rusty Richardson Chris Shoppell
Angie Gottschalk Coleen Houlihan Deanna Fisher Matt Brzozowski
Rick Wynn Mike Swartz Randy Kwapis Roy Davis
Bob Kohlmeyer Mitzi Toepfer Andrew Achenbach Bill Bailey
Chuck Reddinger Matt Robison Dawn Cummings-Keesler
Absent: Colin Chaulk Rusty Richardson Charley Hire
As a quorum was present Rick Wynn, called the meeting to order.
PUBLIC COMMENT
None scheduled.
REGULAR MEETING
A nomination for President of Rick Wynn was made by Bob Kohlmeyer, seconded by Mike Swartz. Open discussion about Rick Wynn’s nomination. A vote to approve Rick Wynn as President of FWYH was made by unanimous decision.
MINUTES
A motion to approve the April 24, 2010 minutes was made by Mike Swartz, seconded by Ted Scholten, motion approved.
TREASURER
Coleen Houlihan provided a copy of the Treasurer’s Report dated May 24, 2010 prepared by Coleen Houlihan. A motion to approve the Treasurer’s Report was made by Deanna Fisher, seconded by Roy Davis, motion approved.
Coleen will be developing a form to be submitted by the committee chairperson who needs a bill paid.
COMMITTEE REPORTS
PRESIDENT
Rick Wynn is offering the following persons as appointments on the board:
Ted Scholten, Vice President
Angie Gottschalk, Secretary
Roy Davis, Registrar
Coleen Houlihan Treasurer
Rusty Richardson, Travel Director
Mike Swartz, Coaching Director
Chris Shoppell, Supervisor of Officials
Matt Robison, IP
Greg Chess, Risk Management Officer/Silver Sticks
Dawn Cummings-Keesler, Girls Hockey and By-laws
Chuck Reddinger, Special Projects Manager
A motion to approve the slate of appointments by Rick Wynn was made by Mike Swartz, seconded by Bob Kohlmeyer, motion approved.
Rick Wynn asked everyone to review a copy of the Corporate Bylaws to become familiar with the responsibilities listed under your position.
VICE PRESIDENT
Nothing to report.
TRAVEL
Rusty Richardson advised that tryouts are complete for all teams. All teams took between 13-16 players and plan to have supplemental tryouts this summer. Rusty would like to present the following names for approval by the Board for the Managers and Treasurers for the 2010-2011 season:
TEAM MANAGER TREASURER
Squirt A Amanda Steele Jo Kinslow
Squirt AA Deanna Fisher Valerie Hensley
PeeWee A Sharon Miller Nicole Dupois
PeeWee AA Julie Siebenaler Jody Grunden
Bantam A1 Teri Freeby Dawn Martin
Bantam A Shelli Perkins Karen Dailey
Bantam AA Angie Gottschalk Tiffany Theriot
Midget U16 Mike Limina Chau Li
A motion to approve the above managers was made by Mike Swartz, seconded by Bob Kohlmeyer, motion approved, motion approved.
A motion to allow the PW AA team to buy their black jerseys at the replacement cost as an exact replacement was made by Chris Shoppell, seconded by Mike Swartz, motion approved.
Ice rate for 2010 –2011 is $293.00 per hour.
MARKETING & PUBLIC RELATIONS
Chuck Reddinger reported that Amanda Steele will be taking over the clothing order organization for the group.
COACHING
Mike Swartz reported about the National Junior Prospects Hockey League being the new home for the Midget Team. Teams from OH, AZ, MI, UT, TN, NY and IN will be in the league. Five showcase events during the 2010-2011 season. September 10 is the opening showcase in Detroit, MI. Michael J. Limina is the Public Relations Director and the Manager for the 2010-2011 season.
DISCIPLINE
REFEREE
BYLAWS
LONG RANGE PLANNING
NOMINATING
ICE SCHEDULING
Bob Kohlmeyer reported the following information about ice:
Master Contract for practices to be signed in June or July. Contract for game ice after leagues are finalized. This will cover game ice. Spot ice will be contracted directly with Canlan. Rough numbers for ice contract for practices is $143K and game ice is $50K.
Allocation:
Squirts one full sheet one shared sheet per week 1.5 each
PW’s three teams 1.5 x 3 teams
Bantams 1.75 per week for 3 teams
Midgets two full sheets per week
Thirty weeks of ice on this practice ice contract.
A motion to approve roughly 20 hours per week beginning the last week of August (8-16 or 8-23) for practice ice was made by Mike Swartz, seconded by Roy Davis, motion approved.
REGISTRAR
Roy Davis reported that he would like all the teams to USA hockey register by July 31.
INTERNET SERVICES
Coleen Houlihan reported that she will speak with Teri Freeby who stated she may consider being the Webmaster for FWYH.
ACE COORDINATOR/RISK MANAGEMENT
HOUSE/IP
Open discussion about us continuing to collect the $10.00 fee from the House League Coaches.
ACE CLINICS
SILVER STICK
The Annual General Meeting in Las Vegas is in a few weeks. They are considering Point Streak for use during the tournament for posting scores. Cost is $7.00 per team for this service. Mitzi, Greg, Chuck and the Marriott crew will be attending this meeting.
GIRLS HOCKEY
Dawn Cummings-Keesler reported that they will be having a meeting and working on a coach soon for the 2010-2011 season.
SLED HOCKEY
Andrew Achenbach reported that the sled team will be practicing once per week on Sundays for the 2010-2011 season.
CANLAN ICE SPORTS
Belinda Wiggins attended the meeting and she asked what needs FWYH will have for the upcoming season. We discussed 16 hours of practice ice per week. Open discussion about game ice. Belinda said that Canlan will find ice for FWYH. She needs us to decide how much we need. Discussed ice cost being $293.00 starting September 1, 2010. The third sheet of ice will come up in August. The blue rink at MAC will be open starting in November. We discussed using CanLan TV for our announcements. She said that Rick Moran is the person to discuss this with.
UNFINISHED BUSINESS
Ice Contracts. Successor planning. Select program. Storage. Suit-up for hockey inventory. Fort Wayne Youth Hockey Board for posting.
NEW BUSINESS
Meeting location for board meetings—Canlan cost for room is roughly $60.00 per rental for large room. Consideration is to use Turnstone for our meetings.
NEXT MEETING: MONDAY JUNE 14, 2010 AT 6:30 P.M.
FUTURE MEETING DATES: MONDAY JULY 12, 2010 AT 6:30 P.M.
MONDAY, AUGUST 9, 2010 AT 6:30 P.M.
MONDAY, SEPTEMBER 13, 2010 AT 6:30 P.M.
There being no further business, Roy Davis, made a motion to adjourn the meeting, Mike Swartz, seconded, meeting adjourned at 9:52 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary