Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
ANNUAL MEETING
April 24, 2010
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the Canlan Ice Arena, Fort Wayne, Indiana on Saturday, April 24, 2010 beginning at 2:00 p.m., pursuant to notice duly given.
Present: Ted Scholten Rusty Richardson Chris Shoppell Julie Roach
Angie Gottschalk Coleen Houlihan
Rick Wynn Mike Swartz Randy Kwapis Charley Hire
Bob Kohlmeyer Mitzi Toepfer
Greg Chess Chuck Reddinger Matt Robison
Absent: Colin Chaulk Andrew Achenbach Terry Reincke Roy Davis
Dawn Cummings-Keesler
As a quorum was present Rick Wynn, called the meeting to order.
PUBLIC COMMENT
None scheduled.
REGULAR MEETING
MINUTES
A motion to approve the March 29, 2010 minutes was made by Rusty Richardson, seconded by Ted Scholten, motion approved.
TREASURER
Coleen Houlihan provided a copy of the Treasurer’s Report dated April 24, 2010 prepared by Coleen Houlihan. A motion to approve the Treasurer’s Report was made by Greg Chess, seconded by Bob Kohlmeyer, motion approved. Rick Wynn thanked Terry Reincke for all his years of service. He committed 15 years of service and did an outstanding job in all of his volunteer hours over the years.
COMMITTEE REPORTS
PRESIDENT
Rick Wynn understood that last year was a tough year for everyone. He said we had an eye opening experience for everyone with the new rink. We want to be positive with Canlan and work out the bugs together.
VICE PRESIDENT
Rick Wynn reported that he was left with the acting presidency after Kevin Wagner resigned. He thanked Kevin Wagner for his tireless hours and efforts. He will be greatly missed and was very appreciated.
TRAVEL
Rusty Richardson provided information that tryouts are next weekend. He explained we were having tryout times a little different so the younger kids are not at the rink so late. He announced the tryout times for the midget teams(s). He is hoping to have three Bantam teams. He will make teams and find coaches for any level if there is enough interest.
MARKETING & PUBLIC RELATIONS
Chuck Reddinger reported that Coleen Houlihan and the travel managers did a great job working together for this committee. First thing this committee handled was the same apparel for all of the organization. He reported that the raffles for 2009-2010 season were great. The raffles will be split 12 ways and each team will get roughly $817.00.
COACHING
Rick Wynn thanked Mike Swartz for his time and efforts in handling this committee. Rick explained that there are specific guidelines to follow when there are complaints about a coach. Follow the bylaws, file the complaint and ask for a resolution. Mike Swartz reported that he feels that he has a very good coaching committee. He thanked his committee for their hard work. He asked the members to please complete coaching surveys. He asked everyone to get involved and to attend the meetings. We need a Midget U18 coach, a potential U16 second team coach, PW AA coach and the girls are all looking for coaches. If the PW AA coach is not in place by tryouts, the board will choose the team.
The U16 Midget team is going to be put at a high level league. The National Junior Prospects Hockey League. High level AA/AAA showcases with scouts from junior league teams and college teams are where the team will be playing. We are trying to market our older players.
DISCIPLINE
Nothing to report.
REFEREE
Chris Shoppell reported that he has 44 officials in our organization. 60% of the referees are in their first and second years of referring. He is looking for more referees. The referees in Fort Wayne officiated 761 games. Mid September is the next referring class. Rick Wynn said Fort Wayne does have good referees. Chris said that Roy is very much missed and he and Randy Chin are trying to do their best.
BYLAWS
Bob Kohlmeyer reported there are no proposed changes for this year. Tryout procedures have been in place for five years. There will be some changes next year to eliminate the wording of Fort Wayne Parks and Recreation to transition to Canlan. Rick Wynn thanked Bob for his time on bylaws and for his time to take on the ice contract for the 2010-2011 season.
LONG RANGE PLANNING
NOMINATING
Julie Roach reported this is the end of her term. There are four positions open. Three (3) year terms and one (1) year term. She asked all four candidates to give a short scenario to all the members. Each stood and gave a quick bio. Three of the candidates, Bill, Deanna and Coleen were present. Matt was not able to attend so his bio was read by Julie Roach.
RESULTS: BILL BAILEY, DEANNA FISHER AND COLEEN HOULIHAN WILL SERVE 3 YEAR TERMS AND MATT BROZONSKI WILL BE SERVING THE ONE YEAR TERM.
ICE SCHEDULING
Charley Hire reported that ice scheduling was a nightmare this year. He said that he knows and understands that it was a tough year. We learned a lot and we will work towards a new ice contract right up front for 2010-2011 season. We will work towards set practice times and game ice. We will commit to practice and some game ice in our contract with Canlan. Spot ice (or ice added) will be handled on a team level. The 2010-2011 season will be much easier Charley feels.
REGISTRAR
Rick Wynn reported for Roy Davis that 224 players and 64 coaches registered for the 2009-2010 season with FWYH. USA Hockey presented that there are security issues in locker rooms. USA Hockey is asking that an adult is in the locker room all the times when the players are in the locker rooms.
INTERNET SERVICES
Chuck Reddinger reported that Coleen Houlihan is the Webmaster and has done a great job making the transition to a new host. Although the forms are not available, the rest of the site is now housed and maintained by Coleen who will be transitioning this to another board member for 2010-2011.
ACE COORDINATOR/RISK MANAGEMENT
Ted Scholten reported that he receives the lists of background checks needed each year from Roy Davis or Mitzi. He thanked Roy, Mitzi, Angie and Coleen for all their help with his job. He shared that the website now houses a link for concussion readiness to return to play. This link is on the website and he stated if anyone needs further information, to please call or email him.
HOUSE/IP
Matt Robison reported that Canlan is pushing more players quicker to teams. He is happy with the kids getting to teams but their skills may be a little less than the skills of prior players through this program.
ACE CLINICS
SILVER STICK
Rick Wynn thanked Greg and his committee for a very successful 2009 Silver Stick Tournament. Greg Chess reported that the final tally is $13,097.00 for profit for the 2009 Silver Sticks Tournament. 64 teams participated in 2009. This is 6 teams less than in 2008. Even with less teams, more revenue was made this year. Greg thanked Mitzi, Roy, Chuck, Angie, Coleen, Jennifer and Todd for their help on the committee. The annual general meeting is in June where they will apply for sanctioning for 2010 season. He will also be asking for sanctioning for sled hockey as well as all the other levels previously played in Fort Wayne.
GIRLS HOCKEY
Rick Wynn reported for Dawn Cummings-Keesler. Girls are now under the FWYH umbrella and play as Komets. Midwest Girls hockey league is their league. Fort Wayne hosted the end of the season tournament and the Komets won the tournament; giving them their first championship ever. Several girls were selected for Mid-Am camps. She thanked all the members for their support.
SLED HOCKEY
Randy Kwapis reported that Turnstone and FWYH support their program. There are 15 members in the sled program with ages from 8-40. There are a youth and an adult team. Three youth tournaments were attended by the group. They are trying to form a Mid-Am Select Hockey League. This sport is growing and he is very thankful for FWYH’s support of this rapidly growing area of hockey.
Chuck Reddinger reported that (9) nine teams participated in the Bob Chase Frostbite Tournament. Sled hockey is growing across the USA. Sled hockey is hoping to be part of the forth adult sled organization . Top teams from all four leagues would play for a national championship. Lots of community support, rink support and fwyh support.
UNFINISHED BUSINESS
Ice Contracts. Successor planning. Do we continue on with the $10.00 fee to be collected by Can-lan from the house league players? Select program. Storage. Suit-up for hockey inventory. High School Hockey. Fort Wayne Youth Hockey Board for posting.
NEW BUSINESS
NEXT MEETING: MONDAY, MAY 24, 2010 AT 6:30 P.M.
FUTURE MEETING DATES: MONDAY JUNE 14, 2010 AT 6:30 P.M.
MONDAY JULY 12, 2010 AT 6:30 P.M.
MONDAY, AUGUST 9, 2010 AT 6:30 P.M.
MONDAY, SEPTEMBER 13, 2010 AT 6:30 P.M.
There being no further business, Greg Chess, made a motion to adjourn the meeting, Rusty Richardson, seconded, meeting adjourned at 3:17 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary