Fort Wayne Youth Hockey, Inc.
Board of Directors Meeting
February 8, 2010
A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the McMillen Ice Arena, McMillen Park, Abbott Street, Fort Wayne, Indiana on Monday, February 8, 2010 beginning at 6:07 p.m., pursuant to notice duly given.
Present: Chris Shoppell Charley Hire Ted Scholten Rusty Richardson
Angie Gottschalk Coleen Houlihan Dawn Cummings-Keesler
Rick Wynn Mike Swartz Roy Davis
Mitzi Toepfer Bob Kohlmeyer Chuck Reddinger
Julie Roach Greg Chess Terry Reincke
Absent: Matt Robison Randy Kwapis Colin Chaulk Andrew Achenbach
Guest: Deanna Fisher Derek Ray Jeff Ormsby Matt Brzozowski
Kelly Kohlmeyer
As a quorum was present Rick Wynn, called the meeting to order.
PUBLIC COMMENT
None scheduled.
REGULAR MEETING
MINUTES
A motion to approve the January, 2010 minutes was made by Greg Chess, seconded by Mike Swartz, motion approved.
TREASURER
Terry Reincke provided a copy of a Treasurer’s Report dated February 8, 2010. A motion to approve the Treasurer’s Report was made by Greg Chess, seconded by Julie Roach, motion approved.
COMMITTEE REPORTS
Rick Wynn addressed the board and thanked Kevin Wagner for his dedication and service to FWYH.
Rick Wynn introduced the guests that were in attendance at the board meeting.
Open discussion about FWYH presence at Dick Zimmerman’s funeral. We sent flowers to funeral home and we provided a meal between the viewings at the funeral home for the family.
Rick Wynn discussed the State Advancing Tournament. Announced that Greg Chess is new Tournament Director. We do not have game times at this point. Greg will submit a budget to the board. Belinda is to provide ice slots this week so it can be finalized.
Open discussion that we have a Vice President filling the vacancy of the President position as acting President.
The date for the Annual Meeting is tentatively set for Saturday, April 24, 2010. Greg Chess will confirm time for the meeting. The Marketing Committee will get with Roy Davis to obtain the mailing addresses for the members. Meeting will be at the new rink. Mailing has to be done 30 days before the meeting.
VICE PRESIDENT
Nothing to report.
HOUSE LEAGUE
Colin Chaulk provided info that he had training tonight but wanted everyone to be reminded that Can-lan will have a 3 v 3 tournament on February 15, 2010 at new rink. Colin asked us to give the information to all the teams.
PARKS DEPARTMENT
TRAVEL
Rusty Richardson reported that May 1 and 2 were good days for tryouts. May 1 ice would be from 2:00 p.m., to 10:10 p.m, for AA teams and May 2 ice would be from 8:00 a.m. to 4:00 p.m., for A team tryouts. Girls and Midgets will be in mid June. A motion to have the travel try-outs on May 1 and May 2 for Squirts, PeeWees and Bantams was made by Mike Swartz, seconded by Greg Chess, motion approved. The fees for tryouts are tabled for next board meeting. A motion to approve up to $400.00 for a Manager’s Appreciation Dinner was made by Greg Chess, seconded by Bob Kohlmeyer, motion approved.
MARKETING & PUBLIC RELATIONS
Coleen Houlihan reported that the raffles are doing very well. The raffles will be split 12 ways A motion to split the raffle monies twelve ways between all travel teams was made by Greg Chess, seconded by Roy Davis, motion approved.
COACHING
Mike Swartz reported that the Coaching application is on line. Coaching applications will be due February 28. Interviews will start in March. Coaches will be interviewed, named and in place for the May tryouts. AA tryouts and A tryouts in one weekend. Midget tryouts will be in June, 2010. Mike talked with several people with high school hockey and he has hope/expectations that they will work together and coordinate the schedules so players can play on both teams. One weekend per month for cross-over games and three weekends to play travel. U16 and U18 travel teams will be offered by FWYH. Open discussion followed about midget travel coaches and teams. Information on Midget teams will be included in the mailer to the members.
Coaching evaluations will be given out to the managers to give to the families for mid-season evaluation of coaches.
Rick Wynn said he wouldn’t mind sitting down with high school hockey leaders and see what open discussion can be worked out. Rick Wynn is going to send an email to Joe Weiss and Tim Haffner to see what open lines the two boards can work out to blend midget teams with high school teams for scheduling.
DISCIPLINE
REFEREE
Chris Shoppell advised that he is reducing the amount that will be billed due to the weather cancellations. Normally full balance would be billed for referees if the cancellation is after a Thursday prior to the game.
BYLAWS
Bob Kohlmeyer brought up the Select program and the requirements to playing house. After this season, our by-laws will be reviewed and updated. His committee will meet and review our by-laws
LONG RANGE PLANNING
NOMINATING
Julie Roach asked if there is any interest from any members to get involved in the board for 2010-2011 season to please get with her. March 1 will be the cut off date for bios to be submitted to her so they can be submitted to the board.
ICE SCHEDULING
Charley Hire reported that the eye of the storm has passed. He advised that Belinda is ready to start scheduling the 2010-2011 season. There was open discussion about scheduling ice, ice contracts, and next season’s ice.
REGISTRAR
INTERNET SERVICES
Coleen Houlihan reported the domain registration is due April 3, 2010 for the website. She is concerned that all the password requests are still going to old Webmaster. We need to set up an email to go to webmaster@fwyh.com so the password and email requests goes to our designated person.
ACE COORDINATOR/RISK MANAGEMENT
The link for the website for concussion information/testing will be added to the website. This establishes a baseline prior to a head injury. Open discussion to have the $5.00 built into a team budget for this baseline testing for the 2010-2011 season.
HOUSE/IP
The Initiation Program is now being called Hockey Fundamentals. The Tuesday evening classes are being run by Colin Chaulk, Dan Schiebel and assistants. The Saturday classes are being run by Matt Robison, Michael Robison and Jeff Ormsby. The kids are moving through the classes much more quickly now. They would love to have some help from the travel coaches if they have the time.
ACE CLINICS
SILVER STICK
Greg Chess reported that he re-applied for sanctioning in 2010 for November 5-7 and November 12-14 weekends to have Silver Sticks in Fort Wayne. Still waiting on ice rate commitments.
GIRLS HOCKEY
Dawn Cummings Keelser reported that the girls have home games this weekend. They are still looking for volunteers to help with their games this weekend. March 6-7 is their end of season tournament in Fort Wayne as well. She would like to bring in the Culver Assistant Coach to teach a camp for the girls this summer. The approximate cost including ice is around $4,000.00. She asked the board if they would support this camp. The board directed Dawn to check with Can-lan about ice availability and then the board would consider their support.
SLED HOCKEY
Chuck Reddinger reported that the Frostbite Tournament is February 13-14. Currently have 5 adult teams and 4 youth teams. Saturday games are at the MAC starting at 9:00 a.m., running till 7:30 p.m. The Sunday games start at 7:30 a.m., running till 5:00 p.m., at the new CanLan rink. The tournament is coming together but additional volunteers would be welcome.
UNFINISHED BUSINESS
Ice Contracts. Successor planning. Do we continue on with the $10.00 fee to be collected by Can-lan from the house league players? Select program. Try-out Fees/Socks for Travel teams.
NEW BUSINESS
Open discussion about Ice Contract/Administration. A committee of Rick Wynn (as President), Coleen Houlihan, Bob Kohlmeyer, Charley Hire, Dawn Keesler, Terry Reincke (as consultant) and Deanna Fisher agreed to meet and discuss ice administration/billing travel teams for the 2010-2011 season.
NEXT MEETING: MONDAY, MARCH 8, 2010 AT 6:00 P.M., Location TBD
FUTURE MEETING DATES: MONDAY, APRIL 12, 2010 AT 6:00 P.M.
There being no further business, Greg Chess, made a motion to adjourn the meeting, Bob Kohlmeyer, seconded, meeting adjourned at 8:34 p.m.
Respectfully submitted,
Angie Gottschalk
Recording Secretary