Fort Wayne Youth Hockey, Inc.

Board of Directors Meeting

January 11, 2010

A meeting of the Fort Wayne Youth Hockey, Inc., Board of Directors was held at the McMillen Ice Arena, McMillen Park, Abbott Street, Fort Wayne, Indiana on Monday, January 11, 2010 beginning at 6:10 p.m., pursuant to notice duly given.

Present: Chris Shoppell Charley Hire Andrew Achenbach

Angie Gottschalk Coleen Houlihan Dawn Cummings-Keesler Rusty Richardson

Rick Wynn Kevin Wagner Mike Swartz Roy Davis

Mitzi Toepfer Matt Robison Bob Kohlmeyer Chuck Reddinger

Julie Roach Greg Chess Terry Reincke Colin Chaulk

Absent: Matt Robison Ted Scholten Randy Kwapis

Guest: Deanna Fisher

As a quorum was present Kevin Wagner, called the meeting to order.

PUBLIC COMMENT

None scheduled.

REGULAR MEETING

MINUTES

A motion to approve the December, 2009 minutes was made by Greg Chess, seconded by Mike Swartz, motion approved.

TREASURER

Terry Reincke provided a copy of a Treasurer’s Report dated January 11, 2010. A motion to approve the Treasurer’s Report was made by Mike Swartz, seconded by Mitzi Toepfer, motion approved. Certificate of Insurance is on file with CanLan.

COMMITTEE REPORTS

PRESIDENT

Kevin Wagner discussed the State Advancing Tournament. The following teams have committed to the tournament:

Four Bantam, Five PeeWees, Two U16 and Three U18 teams.

Kevin Wagner is heading the State Advancing Tournament Committee and the committee is Coleen Houlihan, Chuck Reddinger, Julie Roach, Kevin Wagner, Mitzi Toepfer and Angie Gottschalk.

Open discussion regarding play-ups. Coaching Committee brings the recommendation to the board. Policy is consistent with Mid-Am and will be handled just as it was this last year. Each individual player will be evaluated by the coaching committee and a recommendation will be made.

Open discussion about Select Teams. Canlan has Winter 1 and Winter 2 sessions. What qualifies a player to play Select? Will Can-lan allow a schedule to allow playing Select is what was discussed. The select program should be offered so long as there is a need for it. Continue forming teams so long as there are qualified players and coaches.

Open discussion about successor planning.

Kevin met with Belinda. He signed ice contracts through the end of January, 2010.

New rink will open some time in February per Colin Chaulk.

Annual meeting date is tentatively set for Saturday, April 24, 2010 time TBD, pending mid-am tryouts. Meeting will be at the new rink. Need to discuss renting ice for the kids to skate during the meeting.

Open discussion about the Manager’s Meeting from last week. Belinda is to communicate any changes directly to the Managers. Teams are to pay for spot ice when they book the ice directly with Can-lan. Contracts will match the master ice schedule.

VICE PRESIDENT

Rick Wynn asked for everyone to be thinking about how many directors are still running for next year.

We are looking for a Treasurer and a Travel Director for next year as well as four new directors.

HOUSE LEAGUE

Colin Chaulk provided information that Can-lan will have a 3 v 3 tournament in January and February, 2010. Information was passed out and Colin asked us to give the information to all the teams.

PARKS DEPARTMENT

Nothing to report.

TRAVEL

Open discussion about spring try-outs.

MARKETING & PUBLIC RELATIONS

Nothing to report.

COACHING

Mike Swartz said that an email needs to gets out to the Coaches to submit their players for Mid-Am to Kevin. Birth years of Squirt AA and up are eligible for Mid-Am.

Coaching evaluations will be given out to the managers to give to the families for mid-season evaluation of coaches.

DISCIPLINE

Nothing to report.

REFEREE

Nothing to report.

BYLAWS

Bob Kohlmeyer will work on re-wording the by-laws regarding the Select program so it meshes with Can-Lan’s house program.

LONG RANGE PLANNING

Nothing to report.

NOMINATING

Julie Roach asked if there is any interest from any members to get involved in the board for 2010-2011 season to please get with her. Van Reed and Deanna Fisher are both interested in positions.

ICE SCHEDULING

Charley Hire reported that he is working with Belinda to finalize the contracts with ice at the MAC and the new rink.

REGISTRAR

Nothing to report.

INTERNET SERVICES

Coleen Houlihan reported that Kevin Zion will be getting with her to finish some work on the internet site.

ACE COORDINATOR/RISK MANAGEMENT

Nothing to report.

IP

Nothing to report.

ACE CLINICS

Nothing to report.

SILVER STICK

Greg Chess reported that he is working on the final accounting. The profit will be around $12,000 for the tournament.

GIRLS HOCKEY

Dawn Cummings Keelser reported that the girls tournament is the February 13-14 weekend.

SLED HOCKEY

Andrew Achenbach and Chuck Reddinger reported that the Frostbite Tournament is February 13-14. Slowing getting sign-ups. Currently have 4-5 adult teams and 3-4 youth teams. Open discussion about annual support payment. The sled team did not pay the FWYH $10.00 per player fee so the donation back to the Sled program will not be made.

UNFINISHED BUSINESS

Ice Contracts. Successor planning. Do we continue on with the $10.00 fee to be collected by Can-lan from the house league players? Select program.

NEW BUSINESS

Open discussion about midgits. There is a lot of interest in a U16 and a U18 team.

NEXT MEETING: MONDAY, FEBRUARY 8, 2010 AT 6:00 P.M.

FUTURE MEETING DATES: MONDAY, MARCH 8, 2010 AT 6:00 P.M.

MONDAY, APRIL 12, 2010 AT 6:00 P.M.

There being no further business, Greg Chess, made a motion to adjourn the meeting, Rusty Richardson, seconded, meeting adjourned at 8:16 p.m.

Respectfully submitted,

Angie Gottschalk

Recording Secretary